Microsoft 365 for Small Business

Looking at setting up Microsoft 365 for your Small Business but not sure what you’ll need? Here are some frequently asked questions:

1: How many user accounts will you need?

The maximum number of users you can support with either of the Microsoft Small Business products is 25. If you anticipate that your head count will expand beyond this size in the next few years, choose the Midsize Business plan (maximum 300 users) or one of the Enterprise plans instead.

2: How many users need email and cloud storage only?

Each one of these users will need a subscription to Microsoft 365 for Small Business. On a month-to-month basis, the cost is $6 per user per month. You can discount this price to an effective rate of $5 by paying in advance — $60 per user per year. The licenses are fully transferable, so if one employee leaves and is replaced during the subscription term, you can transfer the license with a few clicks and no extra cost.

3: How many users need access to the latest version of Microsoft 365?

The Microsoft 365 Small Business Premium subscription includes the same email and cloud storage services as the Small Business offering but also gives each user with an active subscription the right to install the latest version of Microsoft 365 from the cloud on up to five PCs or Macs. The cost is $15 per user per month; an annual subscription costs $150, for an effective cost of $12.50 per month.

4: Do you need to migrate data from other servers or services?

The simplest scenario is a clean startup for a new business, without worrying about email archives or history. If you’re willing to give your business a completely clean start, the setup process is extremely simple. Most businesses, however, have email archives they want to maintain. For those scenarios, you have a variety of migration options, which I’ll cover in a minute.

5: Do you anticipate that you will need any enterprise-specific features?

Most small businesses don’t need to worry about this, but it’s worth perusing the detailed feature checklists of all Microsoft 365 editions to be certain you haven’t overlooked something. In particular, you’ll need to consider an Enterprise plan if you want to keep a mix of on-premises and cloud-based Exchange or if you want to use the Yammer social networking service. In addition, any business that is subject to statutory restrictions that require formal compliance and discovery regimens should consider the Enterprise offerings. With those planning steps out of the way, it’s time to get started.
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